CRASSH’s conference and events competition aims to support interdisciplinary events convened or co-convened by Cambridge researchers. Our programme ranges from small-scale closed workshops to online, hybrid and in person events, conferences and keynote lectures open to all.
In this blog post, our Conference and Events Manager answers some of the most frequently asked questions about the CRASSH conference competition.
Funding competition September 2022 – July 2023 is now closed:
We are able to offer up to £2,500 in direct funding and administrative support.
Q. Are we able to pay for costs associated with COVID isolation, quarantine and testing from the event funding?
No, CRASSH COVID guidelines are:
- All visitors to CRASSH must have valid travel insurance in place.
- CRASSH is not able to fund costs relating to isolation, quarantine or testing relating to COVID.
- CRASSH cannot be held financially responsible for any travel delays related to COVID.
These guidelines are subject to change in line with the UK Government’s guidelines or University of Cambridge provisions.
Q. I am a PhD student / post-doc / emeritus professor / unestablished lecturer at Cambridge, am I eligible for the competition?
Yes, anyone with a direct affiliation to the University of Cambridge is eligible to apply (including graduate students and UTOs/CTOs). There must be a reasonable expectation that your connection to the University will still be in place by the time that your proposed conference takes place. Unfortunately, this does exclude Visiting Fellows who are based at the University for one academic year.
Q. I am based at the Faculty of X, can I apply?
Yes, we accept applications from across the University. CRASSH has a broad conception of ‘the arts, social sciences, and humanities’ and we are open to proposals for all areas of research within this range. The important thing to remember is that we are looking to support events that are suitable for CRASSH as an interdisciplinary centre, and not proposals that would fit easily within one standalone department.
Q. Can I just apply for CRASSH funding but not house the event with CRASSH?
All events that are selected form part of CRASSH’s event calendar and are organised and run by CRASSH.
Q. Is the funding for events in the calendar year or academic year?
The funding is for events taking place in the academic year (September – July).
Q. I have fixed dates in mind for my conference, can these be guaranteed?
We do our best to accommodate specific dates, however, we are not always able to offer the exact dates requested by applicants (especially during oversubscribed times in the year such as the Easter holidays). We encourage convenors to be flexible with dates.
Q. My conference will not be held between September 2022 and July 2023, can I still apply for support?
Unfortunately, we cannot offer support for dates outside the current competition window.
Q. Can I hold my in-person or hybrid event at the Alison Richard Building?
CRASSH is based at the Alison Richard Building, which is predominantly used for teaching, which means we are unable to guarantee room usage during term time. It is easier to secure the seminar rooms out of term time.
Q. I do not need support from CRASSH but would like to hold an event in the Alison Richard Building, can you help?
Facilities in the Alison Richard Building are shared between CRASSH and other centres, so we cannot book space for non-CRASSH events. General room bookings enquiries are handled by the building’s reception (firstname.lastname@example.org), who would be able to advise on availability and any hire costs.
Q. I would be interested in holding a conference in a different venue, is that possible?
Yes, definitely, a number of recent CRASSH conferences have been held in colleges and other University locations. Bear in mind that there are costs associated with booking rooms in a College.
Q. I would like to have an exhibition alongside my conference, is this possible?
It is possible to have an exhibition in the Atrium space at the Alison Richard Building if it fits in the exhibition programme. You would need to organise your own transportation and insurance for the artwork and this would need to come from your event budget. Please complete a proposal, as outlined on the Art at Alison Richard Building website and indicate in your competition application if this is something you are planning as part of your conference.
Q. Is it possible to hold my event online?
Yes, we are able to host and facilitate a broad spectrum of events online and are open to a variety of formats. Please contact the Conference and Events Manager to discuss this further.
Q. Are we able to have a website for our event?
Yes, CRASSH is able to build a WordPress site for you. You would be able to add content related to your event. Building and managing the site are in-kind costs but there is a £15 hosting fee.
Q. Can the conference run for three days?
CRASSH’s funding can support a one or two-day in-person conference, for online events we are open to more flexible formats.
Q. Can the event be a closed event?
We like the events to be open and inclusive, in particular for CRASSH researchers and fellows to be able to attend.
Q. Can my event be recorded?
Yes, CRASSH is able to record the conference. There is a charge for editing each session, the edited footage will be housed on CRASSH’s YouTube channel.
Q. How much should I budget for catering?
We would usually budget £40 per person for a two-day conference taking place at the Alison Richard Building. This would include lunch each day, tea and coffee on arrival, and two coffee breaks during the day. A dinner for speakers in a college will then cost around £70 per person. A sample budget sample budget is available here.
Q. How much should I budget for accommodation?
A good estimate for single accommodation in a college is £75 per night.
Q.Can I apply for funds to attend a conference
No, this funding is for running a conference or event with CRASSH.
Q.When will I be informed of the outcome of my application?
Applicants will be informed if their application has been successful by the end of the Lent Term.
Q. I have more questions about the competition, who should I contact?
Please contact me! I am available at email@example.com and would be happy to answer any specific questions about our conference programme or the application/budgeting process.